How to Obtain a Copy of 501c3 Determination Letter
Obtaining a copy of your 501c3 determination letter is a crucial step for any non-profit organization. This letter, issued by the Internal Revenue Service (IRS), confirms that your organization has been recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code. This status allows your organization to receive tax-deductible donations and grants. In this article, we will guide you through the process of obtaining a copy of your 501c3 determination letter.
1. Check Your Records
The first step in obtaining a copy of your 501c3 determination letter is to check your organization’s records. This letter is typically sent to your organization’s registered address after the IRS has approved your application. If you have kept your records organized, you may find the letter stored in your files. If not, proceed to the next step.
2. Contact the IRS
If you cannot find your determination letter, you can request a copy from the IRS. To do so, visit the IRS website and navigate to the “Get a Copy of Your Tax Return” section. From there, you will need to provide your organization’s Employer Identification Number (EIN) and the tax year for which you need the determination letter. You can request a copy of the letter for the current or previous tax years.
3. Use the Online Tool
The IRS offers an online tool called “Get an Extra Copy of a Tax Return or Request a Transcript” that allows you to request a copy of your determination letter. To use this tool, follow these steps:
- Go to the IRS website and select “Get an Extra Copy of a Tax Return or Request a Transcript” from the menu.
- Choose “Get a Copy of a Tax Return” and enter your organization’s EIN.
- Select the tax year for which you need the determination letter.
- Review the information and submit your request.
4. Mail a Request
Alternatively, you can request a copy of your determination letter by mail. To do so, complete and submit Form 4506, Request for Copy of Tax Return or Transcript. You can download the form from the IRS website or obtain a copy from your local IRS office. Once completed, mail the form and a check or money order for $82 (as of the knowledge cutoff date) to the IRS address listed on the form. Make sure to include your organization’s EIN and the tax year for which you need the determination letter.
5. Wait for Your Letter
After submitting your request, allow 5-10 business days for the IRS to process it. Once your request has been processed, the IRS will mail a copy of your determination letter to your organization’s registered address.
6. Keep Your Determination Letter Updated
It is important to keep your determination letter updated, as it may expire. The IRS may require your organization to file an annual return, Form 990, to maintain its tax-exempt status. If your organization’s status is revoked, you will need to reapply for 501c3 status. Keep your determination letter in a safe place and be aware of any changes in your organization’s status.
In conclusion, obtaining a copy of your 501c3 determination letter is essential for your non-profit organization. By following the steps outlined in this article, you can easily request a copy of your determination letter from the IRS and ensure that your organization maintains its tax-exempt status.
