How to Cite an Archival Collection in Chicago
Citing an archival collection in Chicago style can be a bit daunting, especially for those who are new to academic writing or research. However, with a clear understanding of the guidelines, you can effectively document your sources and provide readers with the necessary information to locate the materials. In this article, we will walk you through the process of citing an archival collection in Chicago style, ensuring that your references are accurate and consistent.
Firstly, it is essential to understand that the citation format for an archival collection in Chicago style varies depending on whether you are using the author-date system or the notes-bibliography system. Let’s explore both methods.
Author-Date System
In the author-date system, you include the author’s last name, the publication year, and the page number(s) in parentheses after the cited information. To cite an archival collection in this system, follow these steps:
1. Start with the author’s last name and first name, followed by a comma.
2. Include the year of the collection, if available.
3. Write “Archival Collection” and the name of the collection.
4. Provide the name of the repository where the collection is housed.
5. Include the call number or other identifying information, if applicable.
6. Add a period at the end of the citation.
Example:
Smith, John. 1990. “The Smith Collection.” Archival Collection. Smith Library, Call Number: SM1990.
Notes-Bibliography System
In the notes-bibliography system, you use footnotes or endnotes to cite your sources. To cite an archival collection in this system, follow these steps:
1. Write the note number at the end of the cited information.
2. In the note, include the author’s last name and first name, followed by a comma.
3. Provide the year of the collection, if available.
4. Write “Archival Collection” and the name of the collection.
5. Mention the name of the repository where the collection is housed.
6. Include the call number or other identifying information, if applicable.
Example:
1. Smith, John. 1990. “The Smith Collection.” Archival Collection. Smith Library, Call Number: SM1990.
Remember that the formatting may vary depending on the specific requirements of your institution or publication. Always consult the guidelines provided by your academic department or publisher for the most accurate information.
In conclusion, citing an archival collection in Chicago style is a straightforward process once you understand the guidelines. By following the steps outlined in this article, you can ensure that your citations are accurate and consistent, allowing readers to locate and verify the sources you have used in your research.
