How to Write a Letter Giving Authorization on My Behalf
Writing a letter of authorization is a crucial task when you need someone to act on your behalf. This letter grants the individual the legal right to make decisions or perform actions in your absence. Whether it’s for financial matters, legal issues, or personal reasons, here’s a guide on how to write a letter giving authorization on your behalf.
1. Start with a Formal Salutation
Begin your letter with a formal salutation addressing the person or entity to whom you are granting authorization. For instance, “Dear Mr. Smith” or “To Whom It May Concern.”
2. Introduce Yourself and the Purpose of the Letter
In the opening paragraph, introduce yourself and clearly state the purpose of the letter. Mention your full name, relationship to the person you are authorizing, and the specific matter for which authorization is required. For example, “I, John Doe, am writing this letter to authorize my sister, Jane Doe, to act on my behalf in matters related to my mortgage application.”
3. Specify the Scope of Authorization
In the body of the letter, outline the specific actions or decisions the authorized person is permitted to make. Be as detailed as possible to avoid any ambiguity. Include information such as account numbers, property details, or any specific instructions you want the authorized person to follow. For instance, “Jane Doe is authorized to sign all necessary documents and provide any required information related to my mortgage application.”
4. Include Relevant Dates and Period of Authorization
Specify the duration for which the authorization is valid. This could be a specific date or a period of time, such as “This authorization is effective from [start date] to [end date].” If the authorization is indefinite, mention it explicitly.
5. State the Reason for Authorization
Explain the reason why you need someone to act on your behalf. This could be due to a temporary absence, illness, or any other valid reason. For example, “I am currently traveling abroad and will not be able to attend the mortgage closing in person. Therefore, I am authorizing Jane Doe to act on my behalf.”
6. Provide Contact Information
Include your contact information, such as your phone number and email address, in case any further clarification or assistance is required. This ensures that the authorized person can reach out to you if needed.
7. End with a Formal Closing
Conclude the letter with a formal closing, such as “Sincerely” or “Respectfully,” followed by your full name and signature. If you are sending the letter digitally, a scanned signature or an electronic signature may be acceptable.
8. Proofread and Send the Letter
Before sending the letter, proofread it for any grammatical errors or omissions. Make sure all the necessary information is included and that the letter is clear and concise. Once you are satisfied, send the letter to the intended recipient through the appropriate channel, such as email, postal mail, or in person.
By following these steps, you can effectively write a letter giving authorization on your behalf. Remember to be specific and clear in your instructions to ensure the authorized person understands their responsibilities and can act accordingly.
